Mailing Solutions
Mailing Solutions for Modern Offices
Streamline Your Mailroom, Reduce Errors, and Save Time
An efficient mailroom plays a critical role in keeping business operations running smoothly and cost-effectively. Whether you’re sending invoices, marketing materials, or confidential documents, speed, accuracy, and reliability directly impact productivity and customer experience.
NextGen Automation helps businesses take the frustration out of mailing.
NextGen Automation partners with FP Mailing Solutions Canada, a leader in mailroom technology for over 90 years, to deliver end-to-end mailing solutions that automate repetitive tasks, reduce manual errors, and improve cost control. From small offices to enterprise environments, we help you design a mailroom that works smarter, not harder.
We support you every step of the way, from equipment selection and installation to training, service, and ongoing support, ensuring your mailroom is efficient, secure, and future-ready.
Ready to streamline your mail operations?
Our Mailing Products
Reliable, scalable tools designed to simplify outgoing and incoming mail
Canon imageRUNNER ADVANCE DX C5840i
Ricoh IM C300F
Sharp BP70M31 B&W MFP
Sharp MXB467F B&W MFP
Canon imageFORMULA P-215II
Canon imageFORMULA DR-G2090 USB
Canon LX-D5500 Label Printer Excellence
Sharp MXB468F B&W MFP
How Our Managed IT Services Work
Switching IT providers—or outsourcing IT for the first time—doesn’t have to be complicated. We’ve built a process that’s straightforward, pressure-free, and focused on clarity.
Postage Meters
Postage meters streamline your mailing by automatically affixing indicia instead of stamps. Beyond convenience, they help businesses:
- Receive discounts on Canada Post rates
- Track postage expenses by department or account
- Generate invoices and reports for better budget management
Simplify your mailing process today.
Folder Inserters
Folder inserters automate folding, inserting, sealing, and stacking envelopes, making them ideal for high-volume mailings. They help:
- Process large batches efficiently
- Deliver secure, professional-looking mail
- Reduce repetitive strain and manual workload for staff
Increase efficiency with automated folding and inserting.
Desktop Folders
Perfect for smaller offices with recurring mailing needs, desktop folders automate manual folding tasks while saving time and effort. Benefits include:
- Fast, precise folding
- Compact design for limited workspace
- Reduced labour for everyday mail preparation
Automate manual folding tasks.
Mailroom Printers
Whether printing addresses, statements, or promotional materials, our high-performance mailroom printers:
- Handle complex jobs quickly and accurately
- Integrate with mailing and document workflows
- Support high-volume printing without sacrificing quality
Transform your printing process.
Pressure Sealers
Ideal for one-page pressure seal and snap-pack forms, pressure sealers:
- Simplify processing for notices, invoices, and forms
- Reduce manual handling and human error
- Increase the speed and consistency of mail preparation
Speed up your document processing.
Letter Openers
Letter openers dramatically reduce the time spent handling incoming mail. They offer:
- Variable speeds to match daily mail volume
- Safe, reliable opening of envelopes
- Reduced risk of paper jams or document damage
Streamline incoming mail handling.
Paper Joggers
Paper joggers align stacks of paper and eliminate static to prevent feeding issues. Key benefits include:
- Smoother document feeding
- Reduced downtime from misfeeds and jams
- Improved performance of inserters, printers, and copiers
Prevent jams and save time.
Postage Scales
Postage scales provide precise weight measurements and integrate seamlessly with postage meters and mailing software. They offer:
- Greater capacity for varied mailing needs
- Accurate postage calculation
- Improved cost tracking and budgeting
Optimize postage and cost tracking.
Mailroom Furniture
Proper mailroom furniture helps protect sensitive equipment and improve safety. Benefits include:
- Reduced vibration and equipment wear
- Extended lifespan of mailroom devices
- Safer, more ergonomic workspaces
Invest in durable mailroom solutions.
How NextGen Mailing Solutions Work
Free Assessment
We review your current mailroom setup, workflows, and devices to identify inefficiencies.
Tailored Recommendations
Based on your volume, security needs, and budget, we design a solution that fits your business.
Seamless Implementation
Our team handles installation, configuration, and staff training.
Ongoing Support
We provide service, maintenance, monitoring, and consumables like ink, toner, and mailing supplies.
Why Choose Mailing Solutions from NextGen Automation
Investing in modern mailing equipment can significantly improve office efficiency. With NextGen Automation, you can:
- Automate repetitive tasks such as folding, inserting, sealing, and weighing
- Track postage costs and access Canada Post savings
- Reduce manual errors and improve document security
- Maintain fast, reliable mail processing at any scale
- Extend equipment life with proper setup, training, and support
From small offices to large enterprises, our mailing solutions scale with your business and remove bottlenecks from everyday operations.
Not sure what solution fits your office?
Frequently Asked Questions (FAQs)
What are mailing solutions?
Mailing solutions include postage meters, folder inserters, printers, scales, and related equipment designed to automate and optimize mail handling.
Can these solutions work for small offices?
Yes. We offer scalable options, including desktop folders and compact printers, suitable for smaller teams.
Do you provide maintenance and support?
Absolutely. NextGen offers on-site and remote support, fast response times, and expert technician service.
How can mailing solutions reduce costs?
By automating processes, tracking postage, and reducing labour, businesses can lower mailing costs by up to 30%.
Do these systems integrate with existing software?
Yes. Our solutions integrate with Canada Post, office software, and existing IT infrastructure.
Can mailing solutions support compliance requirements?
Yes. Automated tracking, reporting, and secure handling help maintain compliance and audit readiness.
What brands do you support?
We partner with trusted manufacturers, including FP Mailing Solutions, to deliver reliable, proven technology.
Do you have more questions?
We’re here to help
Ready to Build a Smarter Mailroom?
NextGen Automation helps businesses modernize mail operations with scalable mailing solutions, expert guidance, and local support. Whether you process a handful of envelopes or thousands per day, we’ll help you work faster, smarter, and more efficiently.
Our Trusted Partners
NextGen Automation partners with industry-leading manufacturers to deliver reliable, innovative mailing solutions. These partnerships ensure access to proven technology, expert support, and seamless integration with your office systems.
